NABJ USC Constitution for Student Organizations University of Southern California
ARTICLE I. NAME AND PURPOSE
Section A: NAME
Part 1.The official name for this organization is the National Association of Black Journalists at the University of Southern California.
Part 2.This organization will use the name or its acronym, NABJ USC, in all publicity materials and correspondence.
Section B: PURPOSE
Part 1.The purpose of this organization is to provide quality on and off-campus programs and services to and advocated on behalf of black journalism and communication majors at the University of Southern California.
Part 2.All activities of this organization must be directed toward this purpose.
Section A: REQUIREMENTS
Part 1. All currently enrolled communication and journalism majors, both undergraduate and graduate, are eligible to be voting members.
Part 2. All other USC students and USC staff, faculty, alumni, and alumnae are eligible to be non-voting members.
Part 3. All members are required to pay a $15 per bi-semester membership fee prior to taking part in any member-only organization activity.
Part 4. All members are required to demonstrate support for the purpose of this organization.
Part 5. Membership decisions will not discriminate on the basis of age, race, religion or creed, national origin, ethnicity, gender, disability, or sexual orientation.
Section B. RIGHTS
Part 1. All members are eligible to attend all meetings and events of this organization.
Part 2. If a fee is charged to attend a particular event, the membership will establish a fee scale for voting members, non-voting members, and others as appropriate.
Section C. WITHDRAWAL OF MEMBERSHIP
Part 1. Members may have their membership withdrawn for failure to adhere to the requirements for membership as stated above.
Part 2. A simple majority vote of the quorum of membership at a regular or special meeting shall be sufficient to withdraw membership.
Part 3. Members to be voted upon in this regard will be notified of the intention to do so in writing at least one week prior to the meeting at which the vote will be taken.
ARTICLE III. OFFICERS
Section A: OFFICER TITLES
Public Relations Officer
Multicultural Relations Officer
Black Student Assembly Liaison
Section B. DUTIES
Part 1. The President will chair all meetings of NABJ USC and will call special meetings as needed. The President will vote on NABJ USC matters only in case of a tie.
Part 2. The Vice President shall chair any ad hoc committees or task forces of the organization.
Part 3. The Treasurer will maintain records and report on the financial transactions of NABJ USC.
Part 4. The Public Officer will take, record, and file meetings minutes; produce all official correspondence for the organization, document events and manage social media accounts.
Part 5. The Public Relations Officer will manage the website, promote internship and job opportunities and send out weekly newsletter to members and email subscribers.
Part 6. The Multicultural Relations Officer will work with other student organizations to better ensure inclusion and spread the word about NABJ USC on campus.
Part 7. The Black Student Assembly Liaison will attend weekly Black Student Assembly meetings, report back to NABJ USC required BSA materials and represent on behalf of NABJ.
Section C. REQUIREMENTS FOR RUNNING FOR AND HOLDING OFFICE
Part 1. All officers and candidates for office must be currently enrolled USC students.
Part 2. All officers must be voting members of NABJ USC
Section D. NOMINATIONS AND ELECTIONS
Part 1. Nominations for all offices will be taken from the floor of the third-to-last regular meeting of the spring semester each year.
Part 2. Any members may nominate any other member, including himself or herself.
Part 3.Elections will be held at the second -to-last meeting of the spring semester.
Part 4.Nominations may also be made during the election meeting itself, prior to closing of nominations and taking the vote.
Part 5.A simple majority vote of the quorum present at that meeting will be sufficient to elect an officer. If there are more than two candidates and no candidate receives a majority, there will be a run-off vote between the top two vote recipients in the general meeting.
Section E. REMOVAL FROM OFFICE
Part 1. Officers may be removed from office for failure to perform duties or for violation of membership clause.
Part 2. Officers to be voted upon in this regard will be notified of the intention to do so in writing at least one week prior to the meeting at which the vote will be taken.
Part 3. A two-thirds majority of quorum present at a regularly scheduled meeting shall be sufficient for removal from office.
Section F. TERMS OF OFFICE AND VACANCIES
Part 1. The term of office shall be from the last meeting of each spring semester until the end of the second-to-last meeting of the subsequent spring semester.
Part 2. Should a vacancy in office occur, there will be another nomination procedure and election for the vacant office.
Part 3. In the meantime, the Vice President will assume the duties of the President, the Public Officer/Treasurer will assume the duties of the Vice President, and the Program Chair will assume the duties of the Secretary/Treasurer should those offices be vacant.
ARTICLE IV. MEETINGS
Section A: Regular meetings will be held the first and third Sundays of every month.
Section B: Special meetings may be called by any combination of three of the officers. Notice of special meetings must be communicated to all members at least 72 hours in advance of the meeting.
Section C. To conduct business at any meeting, one half of the entire voting membership must be present to form quorum.
ARTICLE V. COMMITTEES
Section A. PROGRAM COMMITTEE
Part 1. The only standing committee of NABJ USC is the Program Committee, whose purpose is to plan events and programs for the organization.
Part 2. All decisions of the Program Committee involving committing organization funds in amounts greater than $25.00 will require the approval of the majority of those members present at the regular or special meeting of NABJ USC. Similar decisions, but for $25.00 or less my be approved by the Program Chair with consent from all other officers.
Section B. OTHER COMMITTEES
Part 1. Other committees may be appointed by a majority vote of the members at a regular meeting of NABJ USC.
Part 2. In appointing such committees, NABJ USC members must specify the purpose and chair or co-chair of that committee, and establish its duration.
ARTICLE VI. AFFILIATIONS
Part 1. This organization is a recognized student organization at the University of Southern California, but is not part of the University itself.
Part 2. In all correspondence and business transactions, it may refer to itself as an organization at USC, but not as part of USC itself.
Part 3. NABJ USC accepts full financial and production responsibility for all activities it sponsors.
Part 4. NABJ USC agrees to abide by all pertinent USC policies and regulations. Where USC policies and regulations and those of NABJ USC differ, the policies and regulations of USC will take precedence.
Part 5. This organization recognizes and understands that the University assumes no legal liability for the actions of the organization, and that the University is not providing blanket indemnification insurance coverage for any activities of the organization, unless those activities expressly benefit and further the goals of the University, and have received prior review, approval, and consent of Campus Activities, Risk Management, and/or General Counsel.
Section B. NABJ USC
Part 1. NABJ USC is the USC chapter of the National Association of Black Journalists
Part 2. Where NABJ USC guidelines, regulations, or policies differ from those of USC, USC’s policies, regulations, and guidelines take precedence.
ARTICLE VII. FACULTY/STAFF ADVISOR
Section A. ADVISOR REQUIREMENTS
Part 1. As a recognized student organization at the University of Southern California, NABJ USC is required to have an official advisor from the USC faculty and/or staff.
Part 2. Other persons may serve as special advisors as needed.
Section B. DUTIES
Part 1. The advisor must sign the recognition application each year, or whenever officer information changes or amendments are made to the constitution.
Part 2. Officers should meet with the advisor five times per semester.
Part 3. An advisor may not vote in NABJ USC matters, hold office or unduly influence decisions of the student organization.
ARTICLE VIII. BY-LAWS AND AMENDMENTS
Section A. BY-LAWS
Part 1. By-laws can be added to this constitution by a simple majority vote of the entire membership at a regular meeting of NABJ USC.
Part 2. This constitution takes precedence over any and all by-laws.
Section B. AMENDMENTS
Part 1. This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of NABJ USC.
Part 2. Notification of such a motion must be made to members at least one meeting in advance of the one in which the actual vote is taken.
Updated as of December 28, 2015 at 12:00PM ET